CERTIFICATION PROCESS

These items are required by the State of Ohio, OHSAA and Monroe Local Schools Board of Education to coach for the Monroe Athletic Department.  They must be completed and turned in before beginning coaching duties. If you think you have a completed PAP please check the state website to ensure your credential is not expired.

If you have already taken the Coaches Tool Chest Course you can verify completion by searching for your completed Coaches Tool Chest course certificate.

See information from ODE on the Process.
 

COPIES OF ALL CERTIFICATES OF COMPLETION SHOULD BE SUBMITTED TO THE ATHLETIC OFFICE.

1. BCI AND FBI BACKGROUND CHECK — (Required for PAP)

Contact Tara Qucsai at the Monroe Board of Education Office to schedule at 513-539-2536 or tqucsai@monroelocalschools.com to schedule an appointment.
BCI/FBI $60 (payment only accepted on PaySchools at https://payschoolscentral.com/). Background checks are done at the Monroe Local Schools Central Office (Bring photo ID). If BCI and FBI check was done previously, please call 513-539-2536 and check with Tara to verify if a new FBI/BCI will be needed. If your background check was not completed within the previous 12 months you will need a new one to apply for a Pupil Activity Permit.

2. COMPLETION OF NEW HIRE / PAYROLL PAPERWORK

When contacting Tara Qucsai to schedule your appointment please indicate if you are coaching in a paid or volunteer position. Paid coaches will have additional paperwork that will need to be completed prior to the start of coaching and often can be completed at the time of the background check if Tara is made aware of this in advance.

3. COMPLETE COACHES TOOL CHEST COACHING COURSE — (Required for PAP)

All applicants are required to take this on-line course as a ONE-TIME fulfillment. Cost is $50.00 and offered on-line at https://coachestoolchest.com/. Please print and turn in the certificate.

4. OBTAIN A PUPIL ACTIVITY PERMIT. 

• If you already have an active Pupil Activity Permit you do not need to apply for a new permit, please provide a copy of your active permit to the Athletic Department. 
• If you need to apply for a permit, please do so by following the steps below

5. FINAL FORMS 

Once your Pupil Activity Permit is issued, an account will be set up on Final Forms. Coaches need to confirm their account and complete the required staff forms in the account. 

PUPIL ACTIVITY PERMIT APPLICATION (PAP) 

• Make sure you have a OH|ID account. If you are certain you do not have a OH|ID account, set one up following the instructions here. 
• If you have a OH|ID account but do not remember the user name or password, click on the "Forgot Password" link on the OH|ID portal to reset your password. Please do not set up a second OH|ID account. If you need assistance, you may contact (877) 644-6338 or Profile.Help@education.ohio.gov.
• IRN - Ask your district for its Information Retrieval Number (IRN).
• Access your OH|ID account.
• Click Educator Licensure and Records (CORE).
• Complete the online application from your CORE Dashboard.
• See the CORE User Manual for complete instructions.

• Please Note: When applying for the permit and completing the application process you'll be prompted to enter the school district name for the Superintendent signature. Please enter Monroe and select Monroe Local once it appears as an option.

You will need to let the Athletic Director know that you have completed the appropriate coursework and provide certificates of completion for all courses so that the central office & superintendent can approve your application. 

For additional information on Pupil Activity Permit Requirements please click here.